Deputy Chief Procurement Officer

Statement of Duties  

The Deputy Chief Procurement Officer (Deputy CPO) supports the management of the City’s competitive procurement of supplies, services, materials and equipment for all city departments by soliciting bids, proposals and quotations in compliance with the Massachusetts General Laws and City Ordinances. Employee is required to perform all similar or related duties. 

Essential Functions 

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 

• Manages daily operations in the Procurement & Contracting Services (PCS) Department in coordination with the Chief Procurement Officer (CPO).  
• Manages and maintains data systems for incoming procurement requests, contracts (including contract expiration tracking) and purchase orders (departmental spend analysis, etc.).  
• Manages Excel-based and Smartsheet tracking systems, prepares reports and presents data related to procurement activities to PCS staff and city departments to inform decision-making.  
• Administers daily operation of MUNIS contract database and purchasing requisition module. 
• Reviews and verifies compliance of requisitions prior to generating purchase orders. 
• Manages the fiscal-year-end process for the PCS Department, including working with relevant staff in PCS and other departments to ensure all requisitions, purchase orders and contracts in MUNIS are ready for year-end close. 
• Communicates routinely with Auditing Department staff and departmental finance managers to improve operational efficiency and to identify and troubleshoot potential compliance issues.  
• Identifies opportunities for operational improvements as part of continuous improvement goals of the PCS Department. 
• Solicits bids, proposals and quotations for various departments to procure supplies and services, including design and construction services. 
• Obtains, reviews and evaluates competitive prices and quotations. 
• Assists in the negotiation, awarding and drafting of contracts, renewals and amendments, working with lawyers, internal customers and vendors. 
• Prepares and coordinates bid documents, including public notices to bidders, instructions to bidders, price proposal forms, and criteria for evaluation of proposals. 
• Works with departments to develop specifications for bids and contracts. 
• Assists in routinely updating procurement and contracting policies and procedures. 
• Interacts with vendors in pre- and post-award phases, and to facilitate compliant procurement practices. 
• Develops and maintains procurement-related records, such as bid solicitation documents, prospective bidders’ lists, documentation of proposal evaluations, notices of award, and contracts. 
• Manages other high-priority City-wide efforts and projects on an ad-hoc basis. 
• Provides support with City-wide training efforts, including the development and roll-out of procurement resources and materials. 

Minimum Qualifications 

Education and Experience: Bachelor’s Degree and five (5) years of experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.  Master’s Degree preferred. 

Special Requirements 

MCPPO (Massachusetts Certified Public Purchasing Official) certification within six (6) months of appointment.  Must maintain MCPPO certification throughout tenure in this role. 

Knowledge, Abilities and Skill 

Knowledge: Knowledge and experience with public purchasing and contracting; knowledge of MS Office, including advanced knowledge of Excel (pivot tables, Vlookup and other programming); knowledge and experience with MUNIS or similar financial databases.  Smartsheet experience a plus. 

Abilities: Problem solving ability; excellent writing ability including the ability to develop performance standards and measures. 

Skill: Administrative skills including ability to organize large amounts of complex documents and data. Advanced communication skills including presenting to diverse audiences, organizing and leading meetings, clearly relaying relevant information in plain language to diverse audiences. Demonstrated ability to manage time effectively and work with multiple deadlines to deliver services. 

Work Environment  

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. 

Physical and Mental Requirements  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions. 

Physical Skills  

Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing.  May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs.) 

Motor Skills 

Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.  

Visual Skills 

Visual demands require constantly reading documents for general understanding and analytical purposes. 

Hours: Full-Time 
Salary: $110,000.00 annually, plus benefits
Union: Non-Union
FLSA: Exempt
Date Posted: June 24th, 2025

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The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or apomeroy@somervillema.gov.

Pre-Employment Requirements for All Employees:

• MA Criminal Offender Record Information (CORI) clearance
• Completion of Conflict-of-Interest Law Education training for municipal employees

Overview of Total Rewards:

• 4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union.
• Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
• Dental coverage low and high plans through Cigna
• Vision care through Vision Service Plan (VSP)
• Long term disability through Sun Life
• Group and voluntary life insurance through Boston Mutual
• Health Care and Dependent Care flexible spending through Benefit Strategies
• Deferred compensation plans through a choice of three vendors
• Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
• Annual cancer screening & wellness release
• Somerville Retirement Pension System
• Tuition reimbursement
• MBTA pass program
• FREE Blue Bikes membership
• Eligible employer for the Public Service Loan Forgiveness Program (PSLF)

Benefits listed are for benefits-eligible positions and the above information is meant to be a general overview of the benefit programs offered by the City of Somerville and not a binding contract.